The Tribal Management Grant (TMG) Program is a national competitive discretionary grant program established to assist federally-recognized tribes and tribally-sanctioned tribal organizations in assuming all or part of existing Indian Health Service programs, services, functions, and activities (PSFA) through a Title I contract and to assist established Title I contractors and Title V compactors to further develop and improve their management capability. In addition, TMGs are available to tribes/tribal organizations under the authority of Public Law (Pub. L.) 93–638 section 103(e) for (1) obtaining technical assistance from providers designated by the tribe/tribal organization (including tribes/tribal organizations that operate mature contracts) for the purposes of program planning and evaluation, including the development of any management systems necessary for contract management and the development of cost allocation plans for indirect cost rates; and (2) planning, designing, and evaluating Federal health programs serving the tribe/tribal organization, including Federal administrative functions. These grants are established under the authority of section 103(b)(2) and section 103(e) of the Indian Self-Determination and Education Assistance Act, Public Law 93–638, as amended.
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• Health needs and health care services assessments that identify existing health care services and delivery system, program divisibility issues, health status indicators, unmet needs, volume projections, and demand analysis.
• Management analysis of existing management structures, proposed management structures, implementation plans and requirements, and personnel staffing requirements and recruitment barriers.
• Financial analysis of historical trends data, financial projections and new resource requirements for program management costs, and analysis of potential revenues from Federal/non-Federal sources.
• Decision statement/report that incorporates findings, conclusions, and recommendations; the presentation of the study and recommendations to the governing body for tribal determination regarding whether tribal assumption of program(s) is desirable or warranted.
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Any federally-recognized Indian tribe or tribally-sanctioned tribal organization is eligible to apply for a grant. Eligible applicants include tribal organizations that operate mature contracts that are designated by a tribe to provide technical assistance and/or training. Only one application per tribe or tribal organization is allowed.
The TMG Program does not require cost sharing or matching to participate in the competitive grant process. However, in accordance with Pub. L. 93–638 section 103(c), the TMG funds may be used as matching shares for any other Federal grant programs that develop tribal capabilities to contract for the administration and operation of health programs.
The following documentation is required (if applicable):
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• Identify the consortium.
• Indicate if the consortium intends to submit a TMG application.
• Demonstrate that the Tribe's application does not duplicate or overlap any objectives of the consortium's application.
If a consortium is submitting an application it must:
• Identify all the consortium member tribes.
• Identify if any of the member tribes intend to submit a TMG application of their own.
• Demonstrate that the consortium's application does not duplicate or overlap any objectives of the other consortium members who may be submitting their own TMG application.
• Please refer to sections IV.5. “Funding Restrictions” and V.2. “Review Section Process” for more information regarding other application submission information and/or requirements.
Interested parties may request a copy of the TMG application kit from either of the following persons:
The entire application kit is also available online at:
A. All applications should:
• Be single-spaced.
• Be typewritten.
• Have consecutively numbered pages.
• Use black type not smaller than 12 characters per one inch.
• Have one-inch border margins.
• Be printed on one side only of standard size 8
• Not be tabbed, glued, or placed in a plastic holder.
• Contain a narrative that does not exceed 14 typed pages that includes the below listed sections. (The 14-page narrative does not include the workplan, standard forms, Tribal resolution(s), table of contents, budget, budget justifications, multi-year narratives, multi-year budget, multi-year budget justifications, and/or other appendix items.)
• Introduction and Need for Assistance;
• Project Objective(s), Approach, and Results and Benefits;
• Project Evaluation;
• Organizational Capabilities and Qualifications.
Include in the application the following documents in the order presented. The Application Receipt Record, Checklists, General Information Page, Standard Forms, Certifications, and Disclosure of Lobbying Activities documents will be available in the appendix of application kit:
• Application Receipt Record, IHS–815–1A (Rev. 2/04).
• FY 2005 TMG Application Checklist.
• FY 2005 General Information Page.
• Tribal Resolution (final signed or draft unsigned).
• Documentation for Priority I Participation (if applicable).
• Documentation for Priority II Participation (if applicable).
• Documentation of Consortium Participation (if applicable).
• Standard Form 424, Application for Federal Assistance.
• Standard Form 424A, Budget Information—Non-Construction Programs (pages 1–2).
• Standard Form 424B, Assurances—Non-Construction Programs (front and back) The application shall contain assurances to the Secretary that the applicant will comply with program regulations, 42 CFR part 36, subpart H.
• Certifications (pages 17–19).
• PHS–5161 Checklist (pages 25–26).
• Disclosure of Lobbying Activities.
• Table of Contents with corresponding numbered pages.
• Project Narrative (not to exceed 14 typewritten pages—should address first year only if project is a multi-year request).
• Categorical Budget and Budget Justification.
• Multi-year Objectives and Workplan with Multi-year Categorical Budget and Multi-year Budget Justifications (if applicable).
• Appendix Items.
Applications must be postmarked on or before Friday, August 20, 2004 (anticipated start date of grants: January 1, 2005).
The IHS is accepting only paper applications at this time. Include one original and two complete copies of the final proposal with all required signatures and documentation. Mark the original application with a cover sheet that states, “Original Grant Application.” Mail or hand-deliver applications to the Division of Acquisition and Grants Management, Grants Management Branch, Indian Health Service, 801 Thompson Avenue, Rockville, Maryland 20852. Please note: all mailed applications must be postmarked on or before August 20, 2004.
Executive Order 12372 requiring intergovernmental review is not applicable to this program.
The TMG may not be used to support recurring operational programs or to replace existing public and private resources.
• Planning and negotiating activities associated with the intent of a Tribe to enter the IHS Self-Governance Project. A separate grant program is administered by the IHS for this purpose. Prospective applicants interested in this program should contact Ms. Mary Trujillo, Office of Tribal Self-Governance, Indian Health Service, Reyes Building, 801 Thompson Avenue, Suite 240, Rockville, Maryland 20852, (301) 443–7821, and request information concerning the “Tribal Self-Governance Program Planning Cooperative Agreement Announcement” or the “Negotiation Cooperative Agreement Announcement.”
• Projects related to water, sanitation, and waste management.
• Projects that include long-term care or provision of direct services.
• Projects that include tuition, fees, or stipends for certification or training of staff to provide direct services.
• Projects that include design and planning of construction for facilities, including activities related to Program Justification Documents.
• Projects that propose more than one project type. For example, the inclusion of strategic planning (planning) and third-party billing (health management
• The tribal management grantee may not have two tribal management grants funded concurrently;
• The current project is not progressing in a satisfactory manner; or
• The current project is not in compliance with program and financial reporting requirements.
• The delinquent account is paid in full; or
• A negotiated repayment schedule is established and at least one payment is received.
Beginning October 1, 2003, applicants were required to have a Dun and Bradstreet (DUNS) number to apply for a grant or cooperative agreement from the Federal Government. The DUNS number is a nine-digit identification number which uniquely identifies business entities. Obtaining a DUNS number is easy and there is no charge.
To obtain a DUNS number, access
• Organization name.
• Organization address.
• Organization telephone number.
• Name of CEO, Executive Director, President, etc.
• Legal structure of the organization.
• Year organization started.
• Primary business (activity) line.
• Total number of employees.
The instructions for preparing the application narrative also constitute the evaluation criteria for reviewing and scoring the application. Weights assigned to each section are noted in parentheses.
a. Describe the tribe's/tribal organization's current health operation. Include what programs and services are currently provided (
b. Describe the population to be served by the proposed project. Include a description of the number of IHS eligible beneficiaries who currently use services.
c. Describe the geographic location of the proposed project including any geographic barriers to the health care users in the area to be served.
d. Identify all previous TMGs received, dates of funding, and summary of project accomplishments. Include how previous TMG funds facilitated the progression of health development relative to the current proposed project. (Copies of reports will not be accepted.)
e. Identify the eligible project type and priority group of the applicant.
f. Explain the reason for your proposed project by identifying specific gaps or weaknesses in services or infrastructure that will be addressed by the proposed project. Explain how these gaps/weaknesses were discovered. If proposed project includes information technology (
g. Describe the effect of the proposed project on current programs (
h. Address how the proposed project relates to the purpose of the TMG Program by addressing the appropriate description that follows:
• Identify if the tribe/tribal organization is a Title I contractor. Address if the self-determination contract is a master contract of several programs or if individual contracts are used for each program. Include information regarding whether or not the tribe participates in a consortium contract (
• Identify if the tribe/tribal organization is a Title V compactor. Address when the tribe/tribal organization entered into the compact and how the proposed project will further enhance the organization's management capabilities.
• Identify if the tribe/tribal organization is not a Title I or Title V organization. Address how the proposed project will enhance the organization's management capabilities, what programs and services the organization is currently seeking to contract, and an anticipated date for contract.
a. Describe the proposed project objective(s) in measurable and quantifiable terms.
b. Address how the proposed project will result in change or improvement in management capabilities by identifying the expected benefits (
c. Address the extent to which the proposed project will build the local capacity to provide, improve, or expand services that address the need of the target population.
d. Submit a workplan in the appendix which includes the following information:
• Provide the action steps on a timeline for accomplishing the proposed project objective(s).
• Identify who will perform the action steps.
• Identify what tangible products will be produced during and at the end of the proposed project objective(s).
• Identify who will supervise the action steps taken.
• Identify who will accept work products at the end of the proposed project.
• Include any training that will take place during the proposed project and who will be attending the training.
• Include evaluation activities planned.
e. If consultants or contractors will be used during the proposed project, please include the following information in their scope of work (or note if consultants/contractors will not be used):
• Educational requirements.
• Desired qualifications and work experience.
• Expected work products to be delivered on a timeline.
If a potential consultant/contractor has already been identified, please include a resume in the appendix.
f. Describe what updates (
a. Describe how the progress of the proposed project objective(s) will be tracked (
b. Define what data will be collected to evaluate the success of the proposed project objective(s).
c. Describe how and when the data will be collected for the proposed project objective(s).
d. Explain how the data will be used to show (
e. Describe any future evaluation efforts for the proposed project that will be conducted after the expiration of the grant.
a. Describe the organizational structure of the tribe/tribal organization beyond health care activities.
b. If the tribe/tribal organization does not have an established management system currently in place that complies with 25 CFR part 900, subpart F, “Standards for Tribal Management Systems”, provide information regarding plans to obtain management systems. If management systems are already in place, simply note it. (A copy of the 25 CFR part 900, subpart F, will be available in the TMG application kit.)
c. Describe the ability of the organization to manage the proposed project. Include information regarding similarly sized projects in scope and financial assistance as well as other grants and projects successfully completed.
d. Describe what equipment (
e. List key personnel who will work on the project. Include title used in the workplan. In the appendix, include position descriptions and resumes for all key personnel. Position descriptions should clearly describe each position and duties, indicating desired qualifications and experience requirements related to the proposed project. Resumes must indicate that the proposed staff member is qualified to carry out the proposed project activities.
f. If the project requires additional personnel (
a. Provide a categorical budget for each of the 12-month budget periods requested.
b. If indirect costs are claimed, indicate and apply the current negotiated rate to the budget. Include a copy of the rate agreement in the appendix.
c. Provide a narrative justification explaining why each line item is necessary/relevant to the proposed project. Include sufficient cost and other details to facilitate the determination of cost allowability (
Projects requiring a second or third year must include a program narrative, categorical budget, and budget justification for each additional year of funding requested.
• Workplan for proposed objectives.
• Position descriptions for key staff.
• Resumes of key staff that reflect current duties.
• Consultant proposed scope of work (if applicable).
• Indirect Cost Agreement.
• Organizational chart (optional).
In addition to the above criteria/requirements, applications are considered according to the following:
Applications submitted in advance of or by the deadline and verified by the postmark will undergo a preliminary review to determine that:
• The applicant and proposed project type is eligible in accordance with this grant announcement.
• The application is not a duplication of a previously funded project.
• The application narrative, forms, and materials submitted meet the requirements of the announcement allowing the review panel to undertake an indepth evaluation; otherwise, it may be returned.
Applications meeting eligibility requirements that are complete, responsive, and conform to this program announcement will be reviewed for merit by the Ad Hoc Objective Review Committee (ORC) appointed by the IHS to review and make recommendations on these applications. The review will be conducted in accordance with the IHS Objective Review Guidelines. The technical review process ensures selection of quality projects in a national competition for limited funding. Applications will be evaluated and rated on the basis of the evaluation criteria listed in section V.1. The criteria are used to evaluate the quality of a proposed project, determine the likelihood of success, and assign a numerical score to each application. The scoring of approved applications will assist the IHS in determining which proposals will be funded if the amount of TMG funding is not sufficient to support all approved applications. Applications recommended for approval, having a score of 60 or above by the ORC and scored high enough to be considered for funding, are forwarded by the Grants Management Branch to the Area Offices for cost analysis and further recommendation. The program official accepts the Area Office Contract Proposal Liaison Officers' recommendations for consideration when funding applications. The program official forwards the final approved list to the Director, Office of Management Support, for final review and approval. Applications scoring below 60 points will be disapproved and returned to the applicant. Applications which are approved but not funded will not be carried over into the next cycle for funding consideration.
The IHS anticipates an award start date of January 1, 2005.
The Director, Office of Management Support, or program official, will notify the contact person named on each proposal of the results in writing via
Grants are administered in accordance with the following documents:
• This grant announcement.
• Health and Human Services regulations governing Pub. L. 93–638 grants at 42 CFR 36.101
• 45 CFR part 92, “Department of Health and Human Services, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments Including Indian Tribes,” or 45 CFR part 74, “Administration of Grants to Non-Profit Recipients”
• Public Health Service Grants Policy Statement.
• Grants Policy Directives.
• Appropriate Cost Principles: OMB Circular A–87, “State and Local Governments,” or OMB Circular A–122, “Non profit Organizations”.
• OMB Circular A–133, “Audits of States, Local Governments, and Non-Profit Organizations”.
• Other applicable OMB circulars.
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Interested parties may obtain TMG programmatic information from Ms. Deanna Dick through the information listed on page 6 of this application kit. Grant-related and business management information may be obtained from Ms. Patricia Spotted Horse through the information listed on page 6 of this application kit. Please note that the telephone numbers provided are not toll-free.
The IHS will have four training sessions to assist potential applicants in preparing their FY 2005 TMG application. There will be one 5-day training session and three 2-day training sessions.
The 5-day training session scheduled in May will provide participants with the basics of grant writing and will be conducted by the Grantsmanship Center, Inc., of Los Angeles, California. This session will provide participants with basic grant writing skills, information regarding where to search for funding opportunities, and the opportunity to begin writing a grant proposal.
The 2-day training sessions will be conducted by the TMG Program Coordinator. The sessions will focus on the TMG specifically providing participants with information contained in this announcement, clarifying any issues/questions applicants may have, and critiquing project ideas. In an effort to make the 2-day training sessions productive, participants are expected to bring draft proposals to these meetings.
Priority will be given to groups eligible to apply for the TMG Program. Participation is also limited to two personnel from each tribe or tribal organization. All sessions are first come—first serve with the above limitations noted. All participants are responsible for making and paying for their own travel arrangements. Interested parties should register with the TMG staff prior to making travel arrangements to ensure space is available in selected session. The registration form may be requested from Ms. Dick at (301) 443–6290 or by accessing the TMG Web site at:
• May 24–28, 2004—Minneapolis, MN (limit 26; registration/reservation deadline: May 13, 2004).
Holiday Inn Select Airport, 3 Appletree Square, Bloomington, MN 55425, (800) 465–4329—reference: Indian Health Service Tribal Management Grant Program.
Hotel has complimentary shuttle to/from airport.
Complimentary overnight parking available.
• June 23–24, 2004—Denver, CO (limit 24; registration/reservation deadline: June 14, 2004).
Comfort Inn Downtown, 401 17th Street, Denver, CO 80202, (303) 296–0400—reference: Indian Health Service Tribal Management Grant Program.
• July 7–8, 2004—Washington, DC area (limit 24; registration/reservation deadline: June 11, 2004).
Lincoln Suites Downtown, 1823 L Street, NW., Washington, DC 20036, (202) 223–4320—reference: Tribal Management Grant Training Workshop.
• July 21–22, 2004—Portland, OR (limit 24; registration/reservation deadline: June 21, 2004).
Portland Marriott City Center, 520 SW. Broadway, Portland, OR 97205, (800) 228–9290—reference: IHS TMG.
The Public Health Service (PHS) strongly encourages all grant and contract recipients to provide a smoke-free workplace and promote the non-use of all tobacco products. In addition, Pub. L. 103–227, the Pro-Children Act of 1994, prohibits smoking in certain