Pipeline and Hazardous Materials Safety Administration (PHMSA); DOT.
Notice; Issuance of Advisory Bulletin.
The Pipeline and Hazardous Materials Safety Administration (PHMSA) is issuing this Advisory Bulletin to inform pipeline operators about the standardized notification process for operator qualification (OQ) plan transmittal from the operator to PHMSA. This Advisory Bulletin also informs operators about the addition to PHMSA's glossary of definitions of the terms “Observation of on-the-job performance” as applicable to determining employee qualification and “Significant” as applicable to OQ program modifications requiring notification. Finally, it makes other miscellaneous clarifications to assist operators in complying with OQ program requirements.
Warren Miller by phone at 816–329–3815 or by e-mail at
On March 3, 2005, PHMSA issued a Direct Final Rule (70 FR 10332) on qualification of pipeline personnel which amended the requirements for pipeline operators to develop and maintain a written qualification program for individuals performing covered tasks on pipeline facilities. In response to implementation issues and questions that arose after the rule was published, PHMSA has previously published Advisory Bulletins regarding OQ programs. These bulletins remain relevant:
• ADB–04–05, Operator Qualification Requirements, published November 26, 2004.
• ADB–06–01, Notice to Operators of Natural Gas and Hazardous Liquid Pipelines to Integrate Operator Qualification Regulations into Excavation Activities, published January 17, 2006.
Based on input from State pipeline safety program managers and the PHMSA Federal and State OQ Team, PHMSA has developed a standardized process for OQ plan transmittal from the operator to PHMSA. The team also developed definitions of the terms “Observation of on-the-job performance” as applicable to determining employee qualification and “Significant” as applicable to OQ program modifications requiring notification. PHMSA has added these definitions to its glossary of terms. Finally, the team identified other miscellaneous clarifications to assist operators in complying with OQ program requirements.
Operators should send notifications of significant modification of an OQ Program to the OPS Information Resource Manager by e-mail at
Operators subject to regulation by State agencies are required to send OQ notifications directly to each State agency.
Regardless of the delivery method, each notification to PHMSA should include:
1. OPID(s), operator name(s), HQ address. Name of individual submitting notification, Data/email/phone number, Commodity (gas/liquid/both), PHMSA Region(s) where pipeline(s) operate, and names of respective facilities or pipeline systems where changes apply.
2. Complete Plan accompanied by revision/change log and effective date of change(s). The plan should be notated such that changed areas of the plan can be readily identified. Employee-specific information (
With respect to the use of “Observation of on-the-job performance” as a means of determining employee qualification, PHMSA has added a definition of this term to its glossary of terms on the PHMSA Primis OQ Web site at
1. Observation without interaction during on-the-job performance does not provide an adequate measurement of the knowledge and skills of the individual;
2. PHMSA has determined that there are no covered tasks to date where observation of on-the-job performance is an adequate, sole method for examining or testing qualification; and
3. Observation of on-the-job performance does not measure the individual's ability to recognize and react to abnormal operation conditions (AOCs).
As applicable to OQ program modifications,
Finally, in order to clarify the requirements of 49 CFR 192.605(a) and 195.402(a) as they apply to OQ and written OQ program reviews, the following information is provided:
1. The OQ process and procedures are an important part of an operator's manual of written procedures for conducting normal operations and maintenance activities and handling abnormal operations and emergencies (Operations and Maintenance (O&M) Plan).
a. Operators' review of their OQ Plan in accordance with §§ 192.605(a) and 195.402(a) should be conducted in connection with their reviews of their O&M Plans every 15 months, but at least once each calendar year.
b. Operators' “periodic review of work” being done in accordance with §§ 192.605(b)(8) and 195.402(c)(13), should include evaluation of OQ procedure effectiveness to identify where corrective actions are needed to address deficiencies. Examples of issues that need to be reviewed to determine the effectiveness of an OQ Program:
• Adequacy of training for specific covered task(s),
• Adequacy of evaluation(s) to determine if individual has required knowledge, skills, and abilities,
• Adequacy of individual to recognize AOC(s), and
• Adequacy of individual to take appropriate action after AOC.
2. Operators should ensure the record it maintains of its annual O&M review, as required by §§ 192.605(a) and 195.402(a), specifically notes that the OQ Plan was included in the review. The record should include the name of reviewer and date(s) of review. Alternatively, the operator's review procedures may clearly indicate which procedures are to be evaluated during the annual review.
3. PHMSA will inspect annual review records to assure OQ Plans are being evaluated and may take compliance action where non-compliance is found.