Privacy Act of 1974; Privacy Act System of Records
Notice Of Privacy Act System Of Records.
Each Federal agency is required by the Privacy Act of 1974 to publish a description of the systems of records it maintains containing personal information when a system is substantially revised, deleted, or created. In this notice, NASA provides the required information for a new system of records on users of NASA's Earth Observation System Data and Information System (EOSDIS). The EOSDIS is a system that processes, archives and distributes NASA's Earth science data, the bulk of which consists of satellite observations from EOS missions and data products derived from them. User information is gathered and maintained by this SOR to establish voluntary user accounts that enable distribution to the users, upon their request, data from Goddard Space Flight Center or one of the eight (8) Distributed Active Archive Centers (DAACs) across the United States.
Table of Contents Back to Top
- FOR FURTHER INFORMATION CONTACT:
- SUPPLEMENTARY INFORMATION:
- SYSTEM NUMBER:
- SYSTEM NAME:
- SECURITY CLASSIFICATION:
- SYSTEM LOCATION:
- CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
- CATEGORIES OF RECORDS IN THE SYSTEM:
- AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
- ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES:
- POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
- RETENTION AND DISPOSAL:
- SYSTEM MANAGERS AND ADDRESSES:
- NOTIFICATION PROCEDURE:
- RECORD ACCESS PROCEDURE:
- CONTESTING RECORD PROCEDURES:
- RECORD SOURCE CATEGORIES:
- EXEMPTIONS CLAIMED FOR THE SYSTEM:
- Appendix A—Location Numbers and Mailing Addresses of NASA Installations at Which Records Are Located
- Location 1
- Location 2
- Location 3
- Location 4
- Location 5
- Location 6
- Location 7
- Location 8
- Location 9
- Location 10
- Location 11
- Location 12
- Location 13
- Location 14
- Location 15
- Location 16
- Location 17
- Location 18
- Appendix B— Standard Routine Uses—NASA
DATES: Back to Top
Submit comments on or before 60 calendar days from the date of this publication.
ADDRESSES: Back to Top
Patti Stockman, NASA Privacy Act Officer, Office of the Chief Information Officer, NASA Headquarters, 300 E Street, SW., Washington, DC 20546-0001, 202-358-4787, NASA-PAOfficer@nasa.gov.
FOR FURTHER INFORMATION CONTACT: Back to Top
NASA Privacy Act Officer, Patti Stockman, 202-358-4787, NASA-PAOfficer@nasa.gov.
SUPPLEMENTARY INFORMATION: Back to Top
Pursuant to Section 208 of the E-Government Act of 2002, since the system for collecting EOSDIS User Information has not changed substantially since April 2003, NASA has not conducted a Privacy Impact Assessment (PIA).
SYSTEM NUMBER: Back to Top
Earth Observing System Data and Information System (EOSDIS) User Information.
Nine Data Center locations and Clearing House (middleware system) as listed below.
1. Goddard Earth Sciences (GES) Distributed Active Archive Center (DAAC) at Location 4 as set forth in Appendix A.
2. Moderate Resolution Data Center (MRDC) at Location 4 as set forth in Appendix A.
3. Atmospheric Science Data Center (ASDC) DAAC at Location 7 as set forth in Appendix A.
4. Polar Oceanography Distributed Active Archive Center (PO.DAAC) at Location 10 as set forth in Appendix A.
5. Alaska Satellite Facility DAAC, University of Alaska, Fairbanks, AK 99775-7320.
6. Land Processes Distributed Active Archive Center (LP DAAC), Earth Resources Observation and Science (EROS), 47914 252nd Street, Sioux Falls, SD 57918-0001.
7. National Snow and Ice Data Center DAAC, University of Colorado, Boulder, CO 80309.
8. Oak Ridge National Laboratory DAAC, Oak Ridge, TN 37381-6407.
9. Socioeconomic Data and Applications Center, Center for International Earth Science Information Network (CIESIN) at Columbia University, Palisades, NY 10964.
10. EOS Clearing House (ECHO) at Location 4 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals from the NASA, university, and research communities, as well as the general public, who request satellite data or other data products from any of the EOSDIS data centers indicated above, or individuals who register to save their data search parameters for reuse in the future.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in this system consist of information obtained from individual users that enables, on request, shipping of data on media to the users. Records include individual's mailing addresses, telephone numbers and e-mail addresses. This information is used to enable secure user access to specific science datasets, as well as, the shipping of data on media to EOSDIS users.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
National Aeronautics and Space Act of 1958, as amended; 42 U.S.C. 2473, et seq.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES:
Any disclosures of information will be compatible with the purpose for which the Agency collected the information. The records and information in these records may be disclosed:
(1) To the two DAACs at (i) at United States Geological Survey's EROS and (ii) the Alaska SAR Facility at University of Alaska, Fairbanks, to facilitate payments and collections for individuals' purchasing proprietary scientific data under international agreements;
(2) To government contractors conducting OMB-approved annual user satisfaction surveys collecting user feedback for aggregating reports to OMB and enabling NASA to improve its systems, processes, and services to the user community;
(3) To contractors supporting the Earth Science Data and Information System (ESDIS) Project for analysis of EOSDIS usage through aggregated data usage metrics;
(4) To a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained;
(5) To a staff member of the Executive Office of the President in response to an official inquiry from the White House;
(6) To the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. §§ 2904 and 2906.
(7) To agency contractors, grantees, or volunteers who have been engaged to assist the agency in the performance of a contract service, grant, cooperative agreement, or other activity related to this system of records and who need to have access to the records in order to perform their activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a;
(8) To provide relevant information to an internal or external organization or element thereof conducting audit activities of a NASA contractor or subcontractor;
(9) In accordance with standard routine uses set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
Records at all the data centers except MRDC and ECHO are stored electronically on a secure server and archival media as encrypted electronic records. The information about users accessing science data or contacting the user support office at the MRDC is stored unencrypted in password-protected electronic files with limited access. The information about registered and guest users of ECHO is stored unencrypted on disk in a database.
User account records containing information about individuals, including their names, mailing addresses, telephone numbers and email addresses are typically indexed and retrieved by user's name.
Approved security plans for each of the data centers in this system have been established in accordance with OMB Circular A-130, Management of Federal Information Resources. The aggregation of these plans constitutes the security plan for EOSDIS. Individuals will have access to the system only in accordance with approved authentication methods. Only key authorized employees with appropriately configured system roles can access the system. All specific user information kept in our systems are managed according to NASA guidelines. Data Centers that keep user information (Land Processes and Alaska Satellite Facility) store the data in properly safeguarded systems, which are subjected to periodic security reviews by the ESDIS Security group (typically three times a year). Paper and electronic copies are kept offline in locked cabinets. This information is updated on a yearly basis, and superceded records deleted.
RETENTION AND DISPOSAL:
The ESDIS Project has a plan under configuration control according to which the original data are deleted in accordance with NASA Records Retention Schedule 2, Item 15A.3. Only aggregated statistics on those original records are kept. The data centers reauthorize specific users' information on an annual basis and user information is deleted when no longer needed in accordance with NASA Records Retention Schedule 2, Item 19A. Mailing lists containing user information are maintained in order to permit shipping data products to users and are disposed of according to the NASA Records Retention Schedule 1, Item 88.
SYSTEM MANAGERS AND ADDRESSES:
System Manager: 423/Science Operations Office Manager, ESDIS Project, Goddard Space Flight Center, National Aeronautics and Space Administration, Greenbelt, MD 20771.
Subsystem Managers: Data Center Managers at each of the locations 1-9 whose addresses are listed under item SYSTEM LOCATION above.
ECHO Manager: 423/ECHO Manager, ESDIS Project, Goddard Space Flight Center, National Aeronautics and Space Administration, Greenbelt, MD 20771.
Individuals inquiring about their records should contact the System Manager at the address given above and provide their name and e-mail address. The System Manager can be reached by phone at (301) 614-5048.
RECORD ACCESS PROCEDURE:
Individuals who wish to gain access to their records should submit their request in writing to the System Manager at the address given above. The System Manager may also be reached by phone at (301) 614-5048.
CONTESTING RECORD PROCEDURES:
The NASA regulations governing access to records and procedures for contesting the contents, and for appealing initial determinations are set forth in 14 CFR Part 1212.
RECORD SOURCE CATEGORIES:
The information is received directly from users needing to obtain or access NASA's Earth science data products by the Data Centers mostly through an electronic interface permitting the users to search for and order data products. The information may be obtained through the ECHO middleware system for access to data located at multiple data centers. Occasionally, users provide this information via telephone calls to the user services staff at data centers.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Jonathan Q. Pettus,
NASA Chief Information Officer.
Appendix A—Location Numbers and Mailing Addresses of NASA Installations at Which Records Are Located Back to Top
NASA Headquarters, National Aeronautics and Space Administration, Washington, DC 20546-0001
Ames Research Center, National Aeronautics and Space Administration, Moffett Field, CA 94035-1000
Dryden Flight Research Center, National Aeronautics and Space Administration, PO Box 273, Edwards, CA 93523-0273
Goddard Space Flight Center, National Aeronautics and Space Administration, Greenbelt, MD 20771-0001
Lyndon B. Johnson Space Center, National Aeronautics and Space Administration, Houston, TX 77058-3696
John F. Kennedy Space Center, National Aeronautics and Space Administration, Kennedy Space Center, FL 32899-0001
Langley Research Center, National Aeronautics and Space Administration, Hampton, VA 23681-2199
John H. Glenn Research Center at Lewis Field, National Aeronautics and Space Administration, 21000 Brookpark Road, Cleveland, OH 44135-3191
George C. Marshall Space Flight Center, National Aeronautics and Space Administration, Marshall Space Flight Center, AL 35812-0001
HQ NASA Management Office-JPL, National Aeronautics and Space Administration, 4800 Oak Grove Drive, Pasadena, CA 91109-8099
John C. Stennis Space Center, National Aeronautics and Space Administration, Stennis Space Center, MS 39529-6000
JSC White Sands Test Facility, National Aeronautics and Space Administration, PO Drawer MM, Las Cruces, NM 88004-0020
GRC Plum Brook Station, National Aeronautics and Space Administration, Sandusky, OH 44870
MSFC Michoud Assembly Facility, National Aeronautics and Space Administration, PO Box 29300, New Orleans, LA 70189
NASA Independent Verification and Validation Facility (NASA IVV), 100 University Drive, Fairmont, WV 26554
Office of Inspector General, Post of Duty, 402 E. State Street, Suite 3036, Trenton, NJ 08608
Office of Inspector General, Western Field Office, Glenn Anderson Federal Building, 501 West Ocean Blvd., Long Beach, CA 90802-4222
NASA Shared Services Center (NSSC), Building 5100, Stennis Space Center, MS 39529-6000
Appendix B— Standard Routine Uses—NASA Back to Top
The following routine uses of information contained in SORs, subject to the Privacy Act of 1974, are standard for many NASA systems. They are cited by reference in the paragraph “Routine uses of records maintained in the system, including categories of users and the purpose of such uses” of the Federal Register Notice on those systems to which they apply.
Standard Routine Use No. 1—Law Enforcement—In the event this system of records indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, the relevant records in the SOR may be referred, as a routine use, to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or order issued pursuant thereto.
Standard Routine Use No. 2—Disclosure When Requesting Information—A record from this SOR may be disclosed as a “routine use” to a Federal, State, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to an agency decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant, or other benefit.
Standard Routine Use No. 3—Disclosure of Requested Information—A record from this SOR may be disclosed to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter.
Standard Routine Use No. 4—Disclosure to the Department of Justice for Use in Litigation—A record from this SOR may be disclosed to the Department of Justice when (a) the Agency, or any component thereof; or (b) any employee of the Agency in his or her official capacity; or (c) any employee of the Agency in his or her individual capacity where the Department of Justice or the Agency has agreed to represent the employee; or (d) the United States, where the Agency determines that litigation is likely to affect the Agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice or the Agency is deemed by the Agency to be relevant and necessary to the litigation provided, however, that in each case it has been determined that the disclosure is compatible with the purpose for which the records were collected.
Standard Routine Use 5—Routine Use for Agency Disclosure in Litigation—It shall be a routine use of the records in this system of records to disclose them in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when: (a) The Agency, or any component thereof; or (b) any employee of the Agency in his or her official capacity; or (c) any employee of the Agency in his or her individual capacity where the Agency has agreed to represent the employee; or (d) the United States, where the Agency determines that litigation is likely to affect the Agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Agency is deemed to be relevant and necessary to the litigation, provided, however, that in each case, the Agency has determined that the disclosure is compatible with the purpose for which the records were collected.
Standard Routine Use No. 6—Suspected or Confirmed Confidentiality Compromise—A record from this SOR may be disclosed to appropriate agencies, entities, and persons when (1) NASA suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) NASA has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by NASA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with NASA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
[FR Doc. E7-19541 Filed 10-2-07; 8:45 am]
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