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Notice

Privacy Act of 1974; System of Records

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Start Preamble

Pursuant to the provisions of the Privacy Act of 1974, 5 U.S.C. 552a, notice is given that the Department of Justice proposes to modify all of its systems of records, as identified in the list below.

On October 30, 2006, the Department modified all of its systems of records to include a new routine use that allows disclosure to appropriate persons and entities for purposes of response and remedial efforts in the event that there has been a breach of the data contained in the systems. 71 FR 63,354 (October 30, 2006).

In accordance with 5 U.S.C. 552a(e)(4) and (11), the public was given a 30-day period in which to comment; and the Office of Management and Budget (OMB), which has oversight responsibility under the Privacy Act, required a 40-day period in which to conclude its review of the systems.

As a result of comments received, the Department is making a minor modification to the language of the routine use in order to provide greater clarity. A concern was raised that the condition set forth in clause (1) of the routine use (“when (1) it is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised”) does not clearly identify precisely who has to suspect or confirm the compromise. While it was the intent of the drafters that it be the Department of Justice that must suspect or confirm the compromise, because that intent is expressed only implicitly in the routine use, the Department is modifying the language of the first condition to provide additional clarity.

A description of the modification to the Department's systems of records is provided below. In accordance with 5 U.S.C. 552a(r), the Department has provided a report to OMB and the Congress. The new routine use will be effective January 25, 2007.

Start Signature

Dated: January 22, 2007.

Lee J. Lofthus,

Assistant Attorney General for Administration.

End Signature

Department of Justice Privacy Act notices and citations follow. An asterisk (*) designates the last publication of the complete document in the Federal Register.

DOJ-001Accounting Systems for the Department of Justice06-03-04 * 01-03-0669 FR 31406 * 71 FR 142
DOJ-002DOJ Computer Systems Activity & Access Records12-30-9964 FR 73585
DOJ-003Correspondence Management Systems for the Department of Justice; Corrections06-04-01 * 06-29-01 10-25-0266 FR 29992 * 66 FR 34743 67 FR 65598
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DOJ-004Freedom of Information Act, Privacy Act, and Mandatory Declassification Review Requests and Administrative Appeals; Corrections06-04-01 * 06-29-0166 FR 29994* 66 FR 34743
DOJ-005Nationwide Joint Automated Booking System (JABS)09-07-0671 FR 52821
DOJ-006Personnel Investigation and Security Clearance Records for the Department of Justice09-24-02 * 11-10-0467 FR 59864 * 69 FR 65224
DOJ-007Reasonable Accommodations for the Department of Justice05-16-0267 FR 34955
DOJ-008Department of Justice Grievance Records10-29-03 * 08-04-0468 FR 61696 * 69 FR 47179
DOJ-009Emergency Contact Systems for the Department of Justice01-12-0469 FR 1762
DOJ-010Leave Sharing Systems04-26-04 * 08-04-0469 FR 22557 * 69 FR 47179
DOJ-011Access Control System (ACS)12-03-0469 FR 70279
DOJ-012Department of Justice Regional Data Exchange System (RDEX)07-11-05 * 12-02-0570 FR 39790 * 70 FR 72315
ASG-001General Files System of the Office of the Associate Attorney General04-27-0469 FR 22872
ATF-001Administrative Record System01-24-0368 FR 3551, 52
ATF-003Criminal Investigation Report System01-24-0368 FR 3551, 53
ATF-006Internal Security Record System01-24-0368 FR 3551, 55
ATF-007Personnel Record System01-24-0368 FR 3551, 56
ATF-008Regulatory Enforcement Record System01-24-0368 FR 3551, 58
ATF-009Technical and Scientific Services Record System01-24-0368 FR 3551, 60
ATF-010Training and Professional Development Record System01-24-0368 FR 3551, 62
ATR-001Antitrust Division Expert Witness File10-13-8954 FR 42061
ATR-003Index of Defendants in Pending and Terminated Antitrust Cases10-10-9560 FR 52690
ATR-004Statements by Antitrust Division Officials (ATD Speech File)10-10-9560 FR 52691
ATR-005Antitrust Management Information System (AMIS)—Time Reporter10-17-8853 FR 40502
ATR-006Antitrust Management Information System (AMIS)—Monthly Report02-20-98 * 03-29-0163 FR 8659* 66 FR 17200
ATR-007Antitrust Division Case Cards10-10-9560 FR 52692
ATR-009Public Complaints and Inquiries File11-17-8045 FR 75902
ATR-009Consumer Inquiry Index09-30-7742 FR 53396
ATR-014Civil Investigative Demand (CID) Tracking System10-10-9560 FR 52694
BIA-001Decisions of the Board of Immigration Appeals02-04-8348 FR 5331
BIA-002Roster of Organizations and their Accredited Representatives Recognized by the Board of Immigration Appeals11-17-8045 FR 75908
BOP-001Prison Security and Intelligence Record System06-18-0267 FR 41449
BOP-004Inmate Administrative Remedy Record System09-09-0267 FR 57244
BOP-005Inmate Central Records System05-09-0267 FR 31371
BOP-006Inmate Trust Fund Accounts and Commissary Record System03-15-0267 FR 11711
BOP-007Inmate Physical and Mental Health Record System03-15-0267 FR 11712
BOP-008Inmate Safety and Accident Compensation Record System06-18-0267 FR 41452
BOP-009Administrative Claims Record System06-18-0267 FR 41453
BOP-010Access Control Entry/Exit System04-08-0267 FR 16760
BOP-011Telephone Activity Record System04-08-02* 02-24-0667 FR 16762* 71 FR 9606
BOP-012Office of Internal Affairs Investigative Records02-28-0267 FR 9321
BOP-013Inmate Electronic Message Record System11-06-0570 FR 69594
BOP-014Employee Assistance Program (EAP) Record System7-31-0065 FR 46739
BOP-015Outside Employment Requests Records System04-08-0267 FR 16763
BOP-101The National Institute of Corrections Technical Resource Provider Record System03-02-0065 FR 11342
BOP-103National Institute of Corrections Academy Record System12-16-9964 FR 70286
BOP-104National Institute of Corrections Mailing List & Information Center Contacts Records System12-16-9964 FR 70287
CIV-001Civil Division Case File System02-20-98* 03-29-01 07-12-0163 FR 8659* 66 FR 17200 66 FR 36593
CIV-002Civil Division Case File System: Customs Litigation01-10-8045 FR 2217
CIV-003Office of Alien Property File System09-30-7742 FR 53324
CIV-004Swine Flu Administrative Claim File System09-28-7843 FR 44708
CIV-005Annuity Brokers List System04-09-0368 FR 17401
CIV-006Consumer/Inquiry Investigatory System10-17-8853 FR 40506
CIV-008September 11th Victim Compensation Fund of 2001 File System12-21-0166 FR 65991
COPS-001Police Corps System01-08-9762 FR 1131
CRM-001Central Criminal Division Index File and Associated Records02-20-98* 03-29-0163 FR 8659* 66 FR 17200
CRM-002Criminal Division Witness Security File12-11-8752 FR 47186
CRM-003File of Names Checked to Determine if those Individuals Have Been the Subject of an Electronic Surveillance12-11-8752 FR 47187
CRM-004General Crimes Section, Criminal Division, Central Index File and Associated Records12-11-8752 FR 47190
CRM-005Index to Names of Attorneys Employed by the Criminal Division, U.S. Department of Justice, Indicating the Subject of the Memoranda on Criminal Matters They Have Written12-11-8749 FR 47191
CRM-006Information File on Individuals and Commercial Entities Known or Suspected of Being Involved in Fraudulent Activities09-30-7742 FR 53336
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CRM-007Name Card File on Criminal Division Personnel Authorized to have Access to the Central Criminal Division Records12-11-8752 FR 47192
CRM-008Name Card File on Department of Justice Personnel Authorized to have Access to the Classified Files of the Department of Justice12-11-8752 FR 47193
CRM-012Organized Crime and Racketeering Section, General Index File and Associated Records11-26-90 * 03-29-0155 FR 49147 * 66 FR 17200
CRM-014Organized Crime and Racketeering Section, Intelligence and Special Services Unit, Information Request System09-30-7742 FR 53343
CRM-017Registration and Propaganda Files Under the Foreign Agents Registration Act of 1938, As Amended5-11-8853 FR 16794
CRM-018Registration Files of Individuals Who Have Knowledge of or Have Received Instruction or Assignment in Espionage, Counterespionage, or Sabotage Service or Tactics of a Foreign Government or of a Foreign Political Party12-11-8752 FR 47197
CRM-019Requests to the Attorney General for Approval of Applications to Federal Judges for Electronic Interceptions12-11-8752 FR 47198
CRM-021The Stocks and Bonds Intelligence Control Card File System12-11-8752 FR 47199
CRM-022Witness Immunity Records12-11-8752 FR 47200
CRM-023Weekly Statistical Report01-10-8045 FR 2195
CRM-025Tax Disclosure Index File and Associated Records12-11-8752 FR 47202
CRM-026International Prisoner Transfer Case Files/International Prisoner Transfer Tracking System04-29-0368 FR 22739
CRM-027Office of Special Investigation (OSI) Displaced Persons Listings12-11-8752 FR 47204
CRM-028Organized Crime Drug Enforcement Task Force Fusion Center System10-18-0469 FR 61403
CRS-001Operational Data Information System01-10-8045 FR 2220
CRT-001Central Civil Rights Division Index File and Associated Records08-11-03 * 07-29-0568 FR 47610, 11 70 FR 43904
CRT-003Civil Rights Interactive Case Management System08-11-0368 FR 47610, 13
CRT-004Registry of Names of Interested Persons Desiring Notifications of Submissions Under Section 5 of the Voting Rights Act08-11-0368 FR 47610, 14
CRT-007Files on Employment Civil Rights Matters Referred by the Equal Employment Opportunity Commission08-11-0368 FR 47610, 15
CRT-009Civil Rights Division Travel Reports08-11-0368 FR 47610, 16
DAG-003Drug Enforcement Task Force Evaluation Reporting System03-10-9257 FR 8473
DAG-005Master Index File of Names10-21-8550 FR 42606
DAG-006Presidential Appointee Candidate Records System10-21-8550 FR 42607
DAG-007Presidential Appointee Records System10-21-8550 FR 42608
DAG-008Special Candidates for Presidential Appointments and Noncareer SES Positions Records System8-31-9459 FR 45005
DAG-009Summer Intern Program Records System10-21-8550 FR 42611
DAG-010United States Judge and Department of Justice Presidential Appointee Records10-21-8550 FR 42612
DAG-011Miscellaneous Attorney Personnel Records10-21-8550 FR 42613
DAG-013General Files System3-10-9257 FR 8475
DEA-001Air Intelligence Program12-11-8752 FR 47206
DEA-INS-111Automated Intelligence Records System (Pathfinder)11-26-9055 FR 49182
DEA-002Clandestine Laboratory Seizure System (CLSS)01-27-0368 FR 3894
DEA-003Automated Records and Consolidated Orders System/Diversion Analysis and Detection System (ARCOS/DADS)08-17-0469 FR 51104
DEA-005Controlled Substances Act Registration Records (CSA)12-11-8752 FR 47208
DEA-008Investigative Reporting and Filing System10-17-9661 FR 54219
DEA-010Planning and Inspection Division Records12-11-8752 FR 47213
DEA-011Operations Files12-11-8752 FR 47214
DEA-012Registration Status/Investigation Records12-11-8752 FR 47215
DEA-013Security Files12-11-8752 FR 47215
DEA-015Training Files12-11-8752 FR 47217
DEA-017Grants of Confidentiality Files (GCF)12-11-8752 FR 47218
DEA-020Essential Chemical Reporting System12-11-8752 FR 47219
DEA-021DEA Aviation Unit Reporting System04-28-0065 FR 24986
DEA-022El Paso Intelligence Center (EPIC) Seizure System (ESS)06-26-0671 FR 36362
ENRD-001Appraisers, Approved Attorneys, Abstractors and Title Companies Files Database System02-23-00 * 10-20-0565 FR 8989 * 70 FR 61159
ENRD-003Environment & Natural Resources Division Case & Related Files System02-23-00 * 10-20-0565 FR 8990 * 70 FR 61159
EOIR-001Records and Management Information System05-11-0466 FR 26179
EOIR-003Practitioner Complaint/Disciplinary Files09-10-9964 FR 49237
FBI-001National Crime Information Center (NCIC)09-28-9964 FR 52343
FBI-002The FBI Central Records System2-20-98* 03-29-0163 FR 8671* 66 FR 17200
FBI-003Bureau Mailing Lists02-14-0570 FR 7513
FBI-006Electronic Surveillance (ELSUR) Indices02-14-0570 FR 7513, 14
FBI-007FBI Automated Payroll System10-05-9358 FR 51874
FBI-008Bureau Personnel Management System10-5-9358 FR 51875
FBI-009Fingerprint Identification Records System (FIRS)09-28-9964 FR 52347
FBI-010Employee Travel Vouchers and Individual Earning Records12-11-8752 FR 47248
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FBI-011Employee Health Records10-5-9358 FR 51875
FBI-012Time Utilization Record-Keeping (TURK) System10-5-9358 FR 51876
FBI-013Security Access Control System (SACS)02-14-0570 FR 7513, 16
FBI-014FBI Alcoholism Program12-11-8752 FR 47251
FBI-015National Center for the Analysis of Violent Crime (NCAVC)10-05-9358 FR 51879
FBI-016FBI Counterdrug Information Indices System (CIIS)06-09-9459 FR 29824
FBI-017National DNA Index System (NDIS)07-18-9661 FR 37495
FBI-018National Instant Criminal Background Check System (NICS)11-25-98* 12-14-00 01-22-01 03-01-0163 FR 65223* 65 FR 78190 66 FR 6676 66 FR 12959
FBI-019Terrorist Screening Records System07-28-05* 12-02-0570 FR 43715* 70 FR 72315
FBI Blanket Routine UsesFBI established ten “blanket” routine uses (BRUs) to be applicable to more than one FBI system of records06-22-01* 02-14-0566 FR 33558* 70 FR 7513
FTTTF-001Flight Training Candidates File System06-10-02* 07-19-0267 FR 39839* 67 FR 47570
INTERPOL-001INTERPOL-United States National Central Bureau (USNCB) Records System04-10-0267 FR 17464
JMD-002Controlled Substances Act Nonpublic Records07-20-0166 FR 38000
JMD-003Department of Justice Payroll System01-02-0469 FR 107
JMD-006Debt Collection Management System11-12-9358 FR 60055
JMD-009Debt Collection Offset Payment System06-19-9762 FR 33438
JMD-016Employee Assistance Program (EAP) Counseling and Referral Records06-09-00* 09-01-0465 FR 36718* 69 FR 53469
JMD-017Department of Justice (DOJ) Employee Transportation Facilitation System04-24-0166 FR 20683
JMD-022Department of Justice Consolidated Asset Tracking System (CATS)05-19-0671 FR 29170
JMD-023Federal Bureau of Investigation Whistleblower Case Files09-07-0570 FR 53253
JMD-024Attorney Student Loan Repayment Program Applicant Files11-03-0671 FR 64740
NDIC-001National Drug Intelligence Center Data Base04-26-9358 FR 21995
OAG-001General Files System09-12-8550 FR 37294
OIG-001Office of the Inspector General Investigative Records System03-10-92* 05-22-00 04-29-0357 FR 8476* 65 FR 32125 68 FR 22741
OIG-004OIG Employee Training Records12-07-9964 FR 68375
OIG-005OIG Firearms Qualifications System12-07-9964 FR 68376
OIPR-001Policy and Operational Records System01-26-8449 FR 3281
OIPR-002Foreign Intelligence Surveillance Act Records System01-26-8449 FR 3282
OIPR-003Litigation Records System01-26-8449 FR 3284
OJP-001Equipment Inventory10-05-9358 FR 51879
OJP-004Grants Management Information System10-17-8853 FR 40526
OJP-006Congressional and Public Affairs System12-11-8752 FR 47276
OJP-007Public Information System11-17-8045 FR 75936
OJP-008Civil Rights Investigative System10-17-8853 FR 40528
OJP-009Federal Advisory Committee Membership Files10-17-8853 FR 40529
OJP-010Technical Assistance Resource Files10-17-8853 FR 40430
OJP-011Registered Users File—National Criminal Justice Reference Service (NCJRS)10-05-9358 FR 51879
OJP-012Public Safety Officers Benefits System05-10-9964 FR 25070
OJP-013Denial of Federal Benefits Clearinghouse System (DEBAR)05-10-9964 FR 25071
OJP-014Victims of International Terrorism Expense Reimbursement Program08-07-0671 FR 44709
OLC-001Attorney Assignment Reports09-04-8550 FR 35879
OLC-002Office of Legal Counsel Central File09-04-8550 FR 35878
OLP-002United States Judges Records System07-25-8550 FR 30309
OLP-003General Files System09-12-8550 FR 37299
OPA-001Executive Clemency Case Files/Executive Clemency Tracking System10-31-0267 FR 66417
OPR-001Office of Professional Responsibility Records Index12-10-98* 11-27-02 04-20-0463 FR 68299* 67 FR 70967 69 FR 21160
OSCW-001Caselink Document Database for Office of Special Counsel—Waco09-05-0065 FR 53749
PAO-001News Release, Document and Index System09-30-7742 FR 53364
PRC-001Docket, Scheduling and Control12-11-8752 FR 47281
PRC-003Inmate and Supervision Files03-10-8853 FR 7313
PRC-004Labor and Pension Case, Legal File and General Correspondence System10-17-8853 FR 40533
PRC-005Office Operation and Personnel System10-17-8853 FR 40535
PRC-006Statistical, Educational and Developmental System12-11-8752 FR 47287
PRC-007Workload Record, Decision Result, and Annual Report System10-17-8853 FR 40535
TAX-001Criminal Tax Case Files, Special Project Files, Docket Cards, and Associated Records03-07-0671 FR 11446, 47
TAX-002Tax Division Civil Tax Case Files, Docket Cards, and Associated Records03-07-0671 FR 11446, 49
TAX-003Files of Applications for Attorney and Non-Attorney Positions with the Tax Division03-07-0671 FR 11446, 51
USA-001Administrative Files12-22-8348 FR 56662
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USA-002A.U.S.A. Applicant Files08-23-8348 FR 38329
USA-003Citizen Complaint Files10-13-8954 FR 42088
USA-005Civil Case Files02-20-98* 03-29-0163 FR 8659 66 FR 17200
USA-006Consumer Complaints10-13-8954 FR 42090
USA-007Criminal Case Files02-20-98* 12-21-99 03-29-0163 FR 8659* 64 FR 71499 66 FR 17200
USA-009Kline District of Columbia and Maryland Stock and Land Fraud Inter-relationship Filing System10-13-8954 FR 42093
USA-010Major Crimes Division Investigative Files10-13-8954 FR 42094
USA-011Prosecutor’s Management Information System (PROMIS)10-13-8954 FR 42095
USA-012Security Clearance Forms for Grand Jury Reporters02-04-8348 FR 5386
USA-013U.S. Attorney, District of Columbia Superior Court Division, Criminal Files10-13-8954 FR 42097
USA-014Pre-Trial Diversion Program Files08-23-8348 FR 38344
USA-015Debt Collection Enforcement System07-25-0671 FR 42118
USA-016Assistant United States Attorney Applicant Records System03-10-9257 FR 8487
USA-017Appointed Assistant United States Attorneys Personnel System03-10-9257 FR 8488
USA-018United States Attorneys' Office Giglio Information Files12-01-0065 FR 75308
USA-020Employee Assistance Program (EAP) Counseling and Referral Records03-20-0166 FR 15755
USM-001United States Marshals Service Badge and Credentials File11-08-9964 FR 60832, 33
USM-002United States Marshals Service Internal Affairs System11-08-9964 FR 60832, 34
USM-003United States Marshals Service Prisoner Transportation System09-06-9156 FR 44101
USM-004Special Deputation Files11-08-9964 FR 60832, 35
USM-005U.S. Marshals Service Prisoner Processing and Population Management/Prisoner Tracking System (PPM/PTS)04-28-0469 FR 23213
USM-006United States Marshals Service Training Files11-08-9964 FR 60832, 38
USM-007Warrant Information Network (WIN)11-08-9964 FR 60832, 39
USM-008Witness Security Files Information System11-08-9964 FR 60832, 40
USM-009Inappropriate Communications/Threat Information System11-08-0064 FR 60832, 41
USM-010Judicial Facility Security Index System11-08-9964 FR 60832, 42
USM-011Judicial Protection Information System11-08-9964 FR 60832, 43
USM-013U.S. Marshals Service Administration Proceedings, Claims and Civil Litigation Files11-08-9964 FR 60832, 45
USM-015U.S. Marshals Service (USMS) Employee Assistance Program (EAP) Records11-08-9964 FR 60832, 47
USM-016U.S. Marshals Service (USMS) Key Control Record System11-08-9964 FR 60832, 48
USM-017Judicial Security Staff Inventory11-08-9964 FR 60849, 50
USM-018Alternative Dispute Resolution (ADR) Files and Database Tracking System11-08-9964 FR 60849, 51
USM-019Merit Promotion Open Season Records System (MPOS)05-23-0671 FR 29668
UST-001Bankruptcy Case Files and Associated Records10-11-0671 FR 59818, 19
UST-002Bankruptcy Trustee Oversight Records10-11-0671 FR 59818, 22
UST-003U.S. Trustee Program Timekeeping Records10-11-0671 FR 59818, 24
UST-004United States Trustee Program Case Referral System10-11-0671 FR 59818, 25
UST-005Credit Counseling and Debtor Education Files and Associated Records10-11-0671 FR 59818, 27
* * * * *

Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses:

To appropriate agencies, entities, and persons when (1) The Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

* * * * *
End Preamble

[FR Doc. E7-1176 Filed 1-24-07; 8:45 am]

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