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Privacy Act of 1974; Proposed New Routine Use; System of Records

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U.S. Office of Personnel Management.


Notice to establish new Privacy Act routine use.


Pursuant to the provisions of the Privacy Act of 1974, 5 U.S.C. 552a, and Office of Management and Budget (OMB), Circular No. A-130, notice is given that the U.S. Office of Personnel Management proposes to modify all of its systems of records, as identified in the list below.


Please submit any comments by August 17, 2015.


The public, OMB, and the Congress are invited to submit any comments by mail or email to Mary Volz-Peacock, Information Management, Office of the Chief Information Officer, U.S. Office of Personnel Management, 1900 E Street NW., Washington, DC 20415-1000, or

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Mary Volz-Peacock at 202-606-4942.

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The agency has modified all of its systems of records to include a new routine use that allows disclosure to appropriate persons and entities for purposes of response and remedial efforts in the event that there has been a breach of the data contained in the systems. This routine use will facilitate an effective response to a confirmed or suspected breach by allowing for disclosure to those individuals affected by the breach, as well as to others who are in a position to assist in the agency's response efforts, either by assisting in notification to affected individuals or otherwise playing a role in preventing, minimizing, or remedying harms from the breach.

In accordance with 5 U.S.C. 552a(e)(4) and (11), the public is given a 30-day period in which to comment; and the OMB, which has oversight responsibility under the Privacy Act, requires a 40-day period in which to conclude its review of the systems. OPM has sought a waiver of the OMB 40-day review period, which the agency expects will be granted. Therefore, please submit any comments by August 17, 2015.

A description of the modification to the agency's systems of records is provided below. In accordance with 5 U.S.C. 552a(r), the agency has provided a report to OMB and the Congress.

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U.S. Office of Personnel Management.

Katherine Archuleta,


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U.S. Office of Personnel Management Privacy Act notices and citations follow. An asterisk (*) designates the last publication of the complete document in the Federal Register.

2013 statement2013 OPM Statement of Routine Uses for OPM's Internal and Central Systems of Records60 FR 63075.
CENTRAL-1Civil Service Retirement and Insurance Records73 FR 15013.* 64 FR 54930. 63 FR 45881. 60 FR 63075.
CENTRAL-2Complaints and Inquiries Records60 FR 63075.
CENTRAL-4Inspector General Investigations Case File60 FR 63075.
CENTRAL-5Intergovernmental Personnel Act Assignment Records64 FR 60249.* 60 FR 63075.
CENTRAL-6Administrative Law Judge Application Records60 FR 63075.
CENTRAL-7Litigation and Claims Records60 FR 63075.
CENTRAL-8Privacy Act/Freedom of Information Act (PA/FOIA) Case Records64 FR 53424.* 60 FR 63075. vol. 58, no. 68, 4/12/1993.
CENTRAL-9Personnel Investigations Records75 FR 28307.* 60 FR 63075.
CENTRAL-10Federal Executive Institute Program Participants Records64 FR 59221.* 60 FR 63075.
CENTRAL-11Presidential Management Fellows (PMF) Program Records77 FR 61791.* 74 FR 42334. 60 FR 63075.
CENTRAL-13Executive Personnel Records64 FR 60247.* 60 FR 63075.
CENTRAL-14Debarment or Suspension Records for Federal Employee Health Benefits60 FR 63075.* 60 FR 39194.
CENTRAL-15Health Claims Data Warehouse78 FR 23313.* 76 FR 35050.
CENTRAL-16Health Claims Disputes External Review Services76 FR 70512.* 75 FR 56601.
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CENTRAL-18Federal Employees Health Benefits Program Claims Data Warehouse76 FR 35052.
CENTRAL-XFederal Competency Assessment Tool72 FR 60396.
GOVT-1General Personnel Records77 FR 73694.* 76 FR 32997. 71 FR 35342. 65 FR 24732. 61 FR 36919.
GOVT-2Employee Performance File System Records71 FR 35342.* 65 FR 24732. 61 FR 36919.
GOVT-3Records of Adverse Actions, Performance Based Reductions In Grade and Removal Actions, and Terminations of Probationers71 FR 35342.* 65 FR 24732. 61 FR 36919.
GOVT-5Recruiting, Examining and Placement Records79 FR 16834.* 71 FR 35342. 65 FR 24732.
GOVT-6Personnel Research and Test Validation Records71 FR 35342.* 65 FR 24732. 61 FR 36919.
GOVT-7Applicant Race, Sex, National Origin, and Disability Status Records71 FR 35342.* 65 FR 24732. 61 FR 36919.
GOVT-9File on Position Classification Appeals, Job Grading Appeals, Retained Grade or Pay Appeals, Fair Labor Standard Act (FLSA) Claims and Complaints, Federal Civilian Employee Compensation and Leave Claims, and Settlement of Accounts for Deceased Civilian Officers and Employees78 FR 60331.* 71 FR 35342. 65 FR 24732. 61 FR 36919.
GOVT-10Employee Medical File Systems Records75 FR 35099.* 71 FR 35342. 65 FR 24732.
Internal-1Defense Mobilization Emergency Cadre Records64 FR 72705.* 60 FR 63075.
Internal-2Negotiated Grievance Procedure Records60 FR 63075.
Internal-3Security Officer Control Files65 FR 14635.* 60 FR 63075.
Internal-4Health Program Records64 FR 51807.* 60 FR 63075.
Internal-5Pay, Leave, and Travel Records64 FR 61949.* 60 FR 63075.
Internal-6Appeal and Administrative Review Records60 FR 63075.
Internal-7Complaints and Inquiries Records60 FR 63075.
Internal-8Employee Counseling Services Program Records60 FR 63075.
Internal-9Employee Locator Card Files (PDF file)64 FR 51807.* 60 FR 63075.
Internal-10Motor Vehicle Operator and Accident Report Records60 FR 63075.
Internal-11Administrative Grievance Records60 FR 63075.
Internal-12Telephone Call Detail Records64 FR 54934.
Internal-13Parking Program Records65 FR 540.
Internal-14Photo Identification and Visitor Access Control Records64 FR 73108.
Internal-15OPM Child Care Tuition Assistance Records65 FR 30643.
Internal-16Adjudications Officer Control Files79 FR 30202.* 66 FR 42568.
Internal-17Web-Enabled Voting Rights System (WEVRS)71 FR 38190.
Internal-18CyberCorps®: Scholarship For Service (SFS)79 FR 42064.* 74 FR 42336.
Internal-19Investigation Training Records79 FR 8515.
Internal-20Integrity Assurance Officer Control Files80 FR 2447.

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Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses:

To appropriate agencies, entities, and persons when (1) OPM suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by OPM or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with OPM's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

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[FR Doc. 2015-17583 Filed 7-15-15; 8:45 am]