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60-Day Notice of Proposed Information Collection: Recordkeeping for HUD's Continuum of Care Program

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Office of Community Planning and Development, HUD.




HUD is seeking approval from the Office of Management and Budget (OMB) for the information collection described below. In accordance with the Paperwork Reduction Act, HUD is requesting comment from all interested parties on the proposed collection of information. The purpose of this notice is to allow for 60 days of public comment.


Comments Due Date: November 25, 2016.


Interested persons are invited to submit comments regarding this proposal. Comments should refer to the proposal by name and/or OMB Control Number and should be sent to: Colette Pollard, Reports Management Officer, QDAM, Department of Housing and Urban Development, 451 7th Street SW., Room 4176, Washington, DC 20410-5000; telephone (202) 402-3400 (this is not a toll-free number) or email at for a copy of the proposed forms or other available information. Persons with hearing or speech impairments may access this number through TTY by calling the toll-free Federal Relay Service at (800) 877-8339.

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Norm Suchar, Director, Office of Special Start Printed Page 66074Needs Assistance Programs, Office of Community Planning and Development, Department of Housing and Urban Development, 451 7th Street SW., Room 7262, Washington, DC 20410; telephone (202) 708-5015 (this is not a toll-free number). Persons with hearing or speech impairments may access this number through TTY by calling the toll-free Federal Relay Service at (800) 877-8339. Copies of available documents submitted to OMB may be obtained from Ms. Pollard.

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This notice informs the public that HUD is seeking approval from OMB for the information collection described in Section A.

A. Overview of Information Collection

Title of Information Collection: Recordkeeping for HUD's Continuum of Care Program.

OMB Approval Number: 2506-0199.

Type of Request: Extension.

Form Number: N/A.

Description of the Need for the Information and Proposed Use: This submission is to request an extension of an Existing Collection in use with an OMB Control Number for the Recordkeeping for HUD's Continuum of Care Program. Continuum of Care program recipients will be expected to implement and retain the information collection for the recordkeeping requirements. The statutory provisions and implementing interim regulations govern the Continuum of Care Program recordkeeping requirements for recipient and subrecipients and the standard operating procedures for ensuring that Continuum of Care Program funds are used in accordance with the program requirements. To see the regulations for the new CoC program and applicable supplementary documents, visit HUD's Homeless Resource Exchange at​resource/​2033/​hearth-coc-program-interim-rule/​.

Respondents (i.e. affected public): Continuum of Care program recipients and subrecipients.

Estimated Number of Respondents: The CoC record keeping requirements include 45 distinct activities. Each activity requires a different number of respondents ranging from 10 to 350,000. There are 366,500 unique respondents.

Estimated Number of Responses: 3,968,075.

Frequency of Response: Each activity has a unique frequency of response, ranging from once to 200 times annually.

Average Hours per Response: Each activity also has a unique associated number of hours of response, ranging from 15 minutes to 180 hours.

Total Estimated Burdens: The total number of hours needed for all reporting is 1,921,711 hours.

Information CollectionNumber of respondentsFrequency of responseResponses per annumBurden hours per responseAnnual burden hoursHourly cost per response ($)Annual cost ($)
§ 578.5(a) Establishing the CoC450145083,60037.13133,668.00
§ 578.5(b) Establishing the Board450145052,25037.1383,542.50
§ 578.7(a)(1) Hold CoC Meetings450290043,60037.13133,668.00
§ 578.7(a)(2) Invitation for New Members4501450145037.1316,708.50
§ 578.7(a)(4) Appoint committees45029000.545037.1316,708.50
§ 578.7(a)(5) Governance charter450145073,15037.13116,959.50
§ 578.7(a)(6) and (7) Monitor performance and evaluation450445094,05037.13150,376.50
§ 578.7(a)(8) Centralized or coordinated assessment system450145083,60037.13133,668.00
§ 578.7(a)(9) Written standards450145052,25037.1383,542.50
§ 578.7(b) Designate HMIS4501450104,50037.13167,085.00
§ 578.9 Application for funds450145018081,00037.133,007,530.00
§ 578.11(c) Develop CoC plan450145094,05037.13150,376.50
§ 578.21(c) Satisfying conditions8,00018,000432,00037.131,188,160.00
§ 578.23 Executing grant agreements8,00018,00018,00037.13297,040.00
§ 578.35(b) Appeal—solo1011044037.131,485.20
§ 578.35(c) Appeal—denied or decreased funding1511511537.13556.95
§ 578.35(d) Appeal—competing CoC1011055037.131,856.50
§ 578.35(e) Appeal—Consolidated Plan certification51521037.13371.30
§ 578.49(a)—Leasing exceptions5151.57.537.13278.48
§ 578.65 HPC Standards201201020037.137,426.00
§ 578.75(a)(1) State and local requirements—appropriate service provision7,00017,0000.53,50037.13129,955.00
§ 578.75(a)(1) State and local requirements—housing codes2012036037.132,227.80
§ 578.75(b) Housing quality standards72,8002145,6001145,60037.135,406,128.00
§ 578.75(b) Suitable dwelling size72,8002145,6000.0811,64837.13432,490.24
§ 578.75(c) Meals70,720170,7200.535,36037.131,312,916.80
§ 578.75(e) Ongoing assessment of supportive services8,00018,0001.512,00037.13445,560.00
§ 578.75(f) Residential supervision6,600319,8000.7514,85037.13551,380.50
§ 578.75(g) Participation of homeless individuals11,500111,500111,50037.13426,995.00
§ 578.75(h) Supportive service agreements3,00010030,0000.515,00037.13556,950.00
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§ 578.77(a) Signed leases/occupancy agreements104,0002208,0001208,00037.137,723,040.00
§ 578.77(b) Calculating occupancy charges1,840200368,0000.75276,00037.1310,247,880.00
§ 578.77(c) Calculating rent2,000200400,0000.75300,00037.1311,139,000.00
§ 578.81(a) Use restriction201200.51037.13371.30
§ 578.91(a) Termination of assistance400140041,60037.1359,408.00
§ 578.91(b) Due process for termination of assistance4,50014,500313,50037.13501,255.00
§ 578.95(d)—Conflict-of-Interest exceptions1011033037.131,113.90
§ 578.103(a)(3) Documenting homelessness300,0001300,0000.2575,00037.132,784,750.00
§ 578.103(a)(4) Documenting at risk of homelessness10,000110,0000.252,50037.1392,825.00
§ 578.103(a)(5) Documenting imminent threat of harm20012000.510037.133,713.00
§ 578.103(a)(7) Documenting program participant records350,00062,100,0000.25525,00037.1319,493,250.00
§ 578.103(a)(7) Documenting case management8,0001296,000196,00037.133,564,480.00
§ 578.103(a)(13) Documenting faith-based activities8,00018,00018,00037.13297,040.00
§ 578.103(b) Confidentiality procedures11,500111,500111,50037.13426,995.00
§ 578.105(a) Grant/project changes—UFAs2024028037.132,970.40
§ 578.105(b) Grant/project changes—multiple project applicants800180021,60037.1359,408.00

Annualized Cost @$37.13/hr (GS-12): $71,353,110.87.

B. Solicitation of Public Comment

This notice is soliciting comments from members of the public and affected parties concerning the collection of information described in Section A on the following:

(1) Whether the proposed collection of information is necessary for the proper performance of the functions of the agency, including whether the information will have practical utility;

(2) The accuracy of the agency's estimate of the burden of the proposed collection of information;

(3) Ways to enhance the quality, utility, and clarity of the information to be collected; and

(4) Ways to minimize the burden of the collection of information on those who are to respond; including through the use of appropriate automated collection techniques or other forms of information technology, e.g., permitting electronic submission of responses.

HUD encourages interested parties to submit comment in response to these questions.

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Authority: Section 3507 of the Paperwork Reduction Act of 1995, 44 U.S.C. Chapter 35.

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Dated: September 11, 2016.

Harriet Tregoning,

Principal Deputy Assistant Secretary for Community Planning and Development.

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[FR Doc. 2016-23004 Filed 9-23-16; 8:45 am]